Built for the work, not the workflow.
Every feature in Tutela exists because mentors kept rebuilding it from scratch in a doc. Here's the whole surface.
Everything one mentor needs to run great mentorships
Learning plans that travel with your mentee
Build reusable plan templates — "Senior → Staff", "L4 → L5", "First-time tech lead" — and instantiate them per mentee. Each plan has milestones with deliverables and a status the mentee can see.
- Plan templates you author once and reuse
- Per-mentee instances with milestone tracking
- Project reflection rubric per completed milestone (6 dimensions)
- AI: "Generate a 90-day plan from this goal"
Skill rubrics with evidence, not vibes
A configurable rubric — system design, code quality, communication, scope — with levels and evidence. Skills are tagged to career-ladder bands so the catalog filters to what your mentee is actually working toward.
- 53-skill seeded catalog, fully extensible
- Skills tagged to ladder bands (Foundational → Principal+)
- Evidence attached to every assessment
- Reading lists per band (Appendix-D seed, mentor-extensible)
Sessions wired into the tools you already use
OAuth into Google Calendar or Microsoft 365 and Tutela creates the event. Rich-text notes during the session. Action items that auto-surface in the next session.
- Google Calendar v3 + Microsoft Graph v1 OAuth
- Conversation frameworks (GROW, situational, after-action) as note templates
- Structured feedback artifact (situation / behavior / impact / ask)
- Post-session talking-ratio reflection (coaching / telling / mixed)
AI that respects the mentor's judgment
Claude Opus 4.7 drafts plans, progress reports, and promotion cases. Claude Sonnet 4.6 handles routine summaries and skill assessment. AI suggests — you decide. Nothing reaches a mentee without a mentor reviewing it.
- Plan generation from a free-text goal
- Session summarization + action-item extraction
- Weekly progress reports drafted from real session data
- Promotion case composed from journal + completed milestones
A dashboard that respects your attention
Upcoming sessions. Open action items by mentee. Skill cells that haven't moved in 60 days. Promotion-readiness signal. No infinite scroll of activity feed.
- This week's sessions, ordered by time
- Stale action items, highlighted
- Mentees with no scheduled next session
- Skill cells overdue for assessment
A focused mentee experience
Mentees don't get a CRM. They see their current plan, upcoming session, what's expected of them this week, how their skills are growing, and a weekly journal that compounds into a promotion case a year out.
- Active plan + next milestone, front and center
- Upcoming session + agenda
- Weekly journal (three sentences a week, Friday reminder)
- Personal skill progression with reading-list deep links
For when one mentor isn't a program
Multi-tenant org / program / cycle hierarchy with the governance frame the Engineering Mentorship Handbook says a program needs to survive its first eighteen months. Built straight from the handbook's blueprint, including the anti-patterns it warns against.
Organize mentorship into governed programs
Each organization gets named programs, fiscal-year-aligned enrollment cycles, executive sponsors, and a program owner. The system actually has the shape an engineering org's mentorship program needs to survive its first 18 months.
- Organization → Program → Cycle hierarchy with org-scoped data isolation
- Career ladder per org with named bands (Foundational → Principal+)
- PROGRAM_OWNER and SPONSOR roles alongside MENTOR / MENTEE
- Six mentorship models: career-development, onboarding, cohort, reverse, specialty, and PIP coaching (isolated by default per the handbook's anti-pattern guidance)
A real matching pipeline, not a "they applied, you accepted" form
Shortlist with written rationale → chemistry call → both parties opt in independently → 30-day check-in → 3 / 6 / 9-month review prompts → renew / conclude / transition decision at month nine. Match dissolution is a clean-close, not a disappearance.
- Five-state application machine (PENDING → SHORTLISTED → CHEMISTRY → MUTUAL_OPTIN → ACCEPTED)
- Automated 30-day, 3/6/9-month check-in prompts
- Conflict-of-interest detector: warns when matched users share a manager chain
- Match dissolution captures lessons learned from both parties
One mentor, several mentees, shared focus
Cohort mentorship pairs a Staff or Principal mentor with three to six mentees prepping for the same band. Shared sessions, shared focus area, action items routed to any one mentee or the whole cohort.
- Add / remove mentees; cohort-scoped sessions and notes
- Cohort detail page with member roster
- Reuses the same sessions module as 1:1 mentorships
The four metric families the handbook insists on — built in
Health (active pairs, acceptance rate, time-to-match), experience (NPS at 30-day + 9-month), talent outcomes (promotions, retention, internal mobility), and diversity (participation + sponsorship gap). Anti-pattern monitors fire alerts so problems surface before steering committee does.
- Mentor monoculture: alert when one mentor holds >40% of cycle pairs
- Conflicted pair: alert when matched users share a manager chain
- Match-acceptance drop: alert when declines outnumber accepts in a cycle
- PIP volume drift: alert when PIP coaching grows faster than career-dev
Sponsorship, queued action, and HR-cadence integration
Senior engineers log sponsorship actions (named in calibration, advocated for project assignment, introduced to leadership). HR cadence events arrive via HMAC-signed webhook and land in a program-owner queue with an AI-drafted mentor-pool suggestion alongside each annual review.
- Sponsorship records distinct from mentorship; equity rollup on the dashboard
- Scheduled, manual, and HRIS (Workday / BambooHR-shape) trigger sources
- AI-drafted mentor-pool suggestion on ANNUAL_REVIEW triggers — themes only, not individuals (matching stays human-driven)
- PIP triggers route to an isolated coach pool, never mixed with career-dev metrics
The fastest way to evaluate it is to try it.
Free tier, no credit card. Import a goal, create a plan, run a session. Running a program? Talk to us.